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SharePoint Document Management Solutions

Maxima specialise in planning, delivery and implementation of innovative, enterprise-wide document management solutions that are designed to meet the specific business, technical and operating requirements of your organisation. The right solution may utilise technologies such as Microsoft Office SharePoint Server 2007, Windows SharePoint Services 3.0, or one or more of Maxima's proven document management applications, or a combination of all.

Maxima's portfolio of document management applications are built around Microsoft technologies and integrate seamlessly with Microsoft applications such as Word, Excel and Visio. This approach enables end-users to work with Maxima's solutions from a familiar environment.

Maxima's Business Consultants have many years of experience in providing document management solutions that meet organisation's business requirements.

The SharePoint Integrated Solution

Maxima's document management solutions, including Document Lifecycle Management, add new features and enhanced functionality to a Microsoft SharePoint environment.

  • Provides effective management and control of your organisation's documents and files, as well as other vital information ‘assets' that are critical to the business
  • Adds rich features to SharePoint that establish and maintain compliance with regulatory authorities requirements
  • Provides enhanced collaboration capabilities
  • Integrates with Windows SharePoint Services 3.0, and Microsoft Office SharePoint Server 2007 including Windows Workflow
  • Leverages the full potential of your existing investment in Microsoft technologies

Maxima's Online Information Management and Document Lifecycle Management solutions offer deep SharePoint integration extending the capabilities of SharePoint by providing the following key functionality:

Compliance

The ability to prompt or force users to acknowledge individual changes in documents and, on acceptance of all changes, be prompted to confirm that they have read and understood the changes. This feature can be customised to meet specific business needs at a document or document group level, including management reporting and the facility to author multiple choice and free text "Question and Answer" tests in to documents.

Workflow

Businesses adopting Microsoft Office SharePoint Server 2007 have access to Workflow functionality through Windows Workflow but are required to program bespoke workflows using Visual Studio .Net 2005. Maxima offers a pre-built out-of-the-box solution to all the aspects of Workflow required in the delivery of a robust document development process and is forwardly compatible with Microsoft Office SharePoint Server 2007 and Windows Workflow Foundation 3.0.

Control

Provides the ability to control when a document can be updated during its lifecycle and define who can update a document at a given stage in its lifecycle.

Publishing

Dynamically create and publish to a SharePoint Document Workspace and Document Library for collaborative review.

Review

Associate a specific review date with a document following successful completion of its lifecycle.

Version Control

Enhanced document version control to facilitate the tracking of individual document revisions and providing roll-back capability.

Security

Define individual access rights and privileges at each stage of a document's lifecycle.

 

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" Information is available absolutely where and when it is needed, 24 hours a day. We’ve saved substantial printing costs, but perhaps most important of all, we can be certain that the latest version of the document is available to everyone. "

Tony Matthews, ICT Manager – The Pennine Acute Hospitals NHS Trust