Solutions

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Document Management

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Industry

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Manufacturing

Quality certification and subsequent maintenance involves a substantial amount of central information management and control to ensure published documents (records) are easily accessible and up to date. The ability to prove your business is complying with quality standards such as ISO has become imperative, since many customers will only do business with those suppliers who can demonstrate compliance.

ISO was developed to standardise international best practice in records management, in order to ensure that appropriate protection is given to all records, and that the evidence and information they contain can be retrieved more efficiently and effectively.

Security and ease of retrieval are the cornerstones of Maxima's document management systems. Our software solutions bring control and productivity to users and administrators of documents and records.

Maxima's specialisation is the creation, management, publication and retrieval of 'documents' ranging from policies and procedures to scanned images. Section 6.1 of ISO15489-1:2001 states that:

"An organisation seeking to conform to this part of ISO15489 should establish, document, maintain and promulgate policies, procedures and practices for records management to ensure that its business need for evidence, accountability and information about its activities is met."

Maxima's solutions, allied with appropriate policies, procedures and practices, ensure ISO compliance. If you need to develop the policies to support your systems, our Documentation Services team can write these for you, or with you. Section 8.2 stipulates that records management systems should have the following attributes: Reliability, Integrity, Compliance, Comprehensiveness, and that they should be Systematic.

Maxima systems are reliable, comprehensive and systematic. Logging, audit trails and reporting ensure accountability and guarantee the absolute integrity of all records.

In section 8.2.4 the Standard expands on Compliance, stating, "records systems should be managed in compliance with all requirements arising from current business, the regulatory environment and community expectations in which the organisation operates."

Our expertise, gained through the implementation of hundreds of successful systems, provides our customers with the confidence that they are managing their records systems in compliance with ISO standards.

Maxima's reputable and long established document management solutions are designed to enable our manufacturing customers to achieve ISO compliance, provided they adopt good practices and protect the data on their servers from unauthorised access and accidental loss of data.

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