Solutions

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Document Management

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Departmental

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Human Resources

Some of the document and record types Maxima’s solutions manage for HR departments include:

• Health and safety manuals, accident reports and Sick-leave forms
• Disciplinary and grievance procedures
• Confidentiality policies
• Timesheets and expense reports
• Payroll information and pension applications
• Employee resumes and job descriptions
• Interview notes (including hand written documents)
• Correspondence and e-mails.

Whilst the content of HR policies and procedures will be spot on, getting people to use them will be another matter. Structured writing plays a key part in enabling people to find the information they need quickly and easily. Maxima’s information mapping methodology will ensure that all written material is composed and presented in a clear, concise and unambiguous style and format. Our Documentation Services team of technical authors can either write the information for you, or teach your staff the methodology.

Benefits

Maxima's Document Management Solutions enhance your existing HR work processes including:

• Employee Relations Ensure compliance with confidentiality requirements by creating a secure electronic repository for all personnel records. Promptly resolve discrepancies by reconciling issued payments against records in your HR software. Expedite the review process by electronically routing key documents to managers.
• Document Management Quickly and intuitively retrieve key information from employee handbooks, policy manuals, accident reports and images of signed documents. All individual employee documents are linked to your HR software and retrievable from the desktop.
• Benefits Administration Authorised staff can instantly view any employee benefits documentation to quickly resolve enquiries. This accelerates the activation process, enabling quick administration of employee benefit when life events occur.
• Time and Expense Management Guarantee the integrity of your corporate documents and minimise the risk of lost or misplaced receipts. Maxima's integrated document management solution links receipts directly to expense transactions in your business application, speeding up the reimbursement process and improving employee accountability.
• Recruitment Capture and maintain all applicant information in centralised, secure e-Folders. With all relevant documents such as curriculum vitas, references and referral letters just a click away, routing candidate information to the hiring team is easy. A streamlined recruitment process enables you to swiftly identify best-fit candidates and extend an offer.

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